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District Six Conference in Oklahoma City – 6/28-29

NATIONAL ASSOCIATION OF PARLIAMENTARIANS
DISTRICT SIX CONFERENCE 2019
JUNE 28-29, 2019
Hilton Garden Inn Oklahoma City – Bricktown
Registration Form

June 28

8:30am — Registration/Check-in
9:00am — Introductions
9:15am — Workshop 1
10:30am — Workshop 2
11:30am — Lunch
1:00pm — Workshop 3
2:15pm — Workshop 4
3:30pm — Workshop 5
4:30pm — Enjoy OKC and Bricktown

June 29

8:00am — Breakfast
9:00am — District Six Business Meeting
Noon — Lunch on your own
1:30pm — Bonus Workshops
4:30pm — Enjoy OKC and Bricktown

Hotel Reservations Cut-Off Date: Monday, May 27th, 2019

Block Room dates are Thursday June 27 and Friday June 28, 2019
Block Room rate $134.00

All guestrooms are run-of- the house unless otherwise set forth. Guest room types cannot be guaranteed. Rooms will be reserved on a first-come, first-serve basis.

Hotel room rates are quoted per room per night and are subject to applicable state and local taxes at time of check in. Taxes are currently 14.125%. Hotel room rates are based on guest-room commitment and length of stay; changes to guest room commitment or length of stay may result in changes to group room rate.

Room Rates do not include Breakfast. A full, cooked-to-order breakfast is available and optional to all guests in our Garden Grill Restaurant, unlimited for $12.95 per person (children 12yrs and younger $6.95).

National Association of Parliamentarians agrees and understands that due to fire code rules and regulations no room shall have more than the allowed occupancy for that room type and the Hotel and National Association of Parliamentarians agree to cooperate with each other to ensure compliance with such laws. Anyone with National Association of Parliamentarians that has more than the allowed occupancy of any room will be asked to vacate said room or obtain another room at the group rate if rooms are available or make alternate arrangements for accommodations.

Reserving Your Room Block: In order to assign specific room types to your attendees, each sleeping room in your Room Block must be confirmed no later than Monday, May 27th, 2019. This date will be known as your “Cut-Off Date.” After the Cut-Off Date, you agree that Hotel may release all unreserved rooms for sale to the general public. Any additional reservation requests received after the Cut-Off Date to the group will be accepted on a space and rate available basis only. Release of rooms for general sale following the “Cut-Off Date” does not affect National Association of Parliamentarians obligation as discussed in this agreement to utilize rooms.

Method of Reservations: Any guest requiring a reservation under this group block must call the Hotel directly at (405) 270-0588. Individuals must identify themselves as being with the National Association of Parliamentarians at the time the reservation is made in order to receive the special group rate. In addition, reservations can be made by: directly by the attendee via the Internet using the Personalized Group Web Page. We have created a Reservations Group Code for your event. Your Event Manager will provide you with the unique URL to send out to your attendees.

Guaranteed Reservations: All individual reservations must be guaranteed with a valid credit card at the time the reservation is made. The credit card used to guarantee the room will be pre-authorized at 12pm on the day prior to arrival for the full stay plus $50 per night for incidentals. The Hilton Garden Inn, Oklahoma City Bricktown does not accept personal checks.

Check-in/Check-out: Check-in time is 3:00PM. While the Hotel will make every reasonable effort to accommodate guests who arrive before the check-in time, guest-rooms may not be immediately available and baggage storage will be available. The Hotel does not guarantee that all rooms will be assigned on the same floor and does not guarantee requests for connecting rooms and cribs due to the limited number available. However, every effort will be made to accommodate such requests.

Check-out time is 12:00PM. Late check-out requests will be reviewed and based on hotel availability upon request.

Group Cancellation: All reservations received by individual call in, requiring cancellation must do so 72 hours prior to actual arrival date to avoid billing of one night’s room and tax to individual credit card. All group reservations made by rooming list requiring cancellation must submit in writing a revised rooming list or a request to cancel said individual reservations 72 hours prior to arrival to avoid billing of one night’s room and tax to group Master Account. Any individual or group cancellations within 72 hours will be charged first night’s room and tax. National Association of Parliamentarians agrees to provide Hotel in writing, notice of any decision to cancel entire hotel agreement, a minimum of (30) days prior to first arrival date.

If you call the Hotel for reservation, the block room rate will be honored two days before and two days after the block room days. Come and enjoy Oklahoma City and Bricktown!

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